Many agents and admin overlook the power of the “task lists” in dotloop. Everyone has a list of items that need to be done to list a house or close a transaction, even if it is only currently in your head. Now is the time to make those lists work for you!
First sign into your dotloop account. There are two ways to create a task list and I recommend creating it in a loop because you can rearrange the order of the tasks, where currently in the templates section, you can not. Create a loop called “Task List Loop” or use a sample loop you already have. At the bottom of the loop, click “Add Task” and a new list will be started. Start typing the items you want on your list. Drag and drop them to the order you want them. I also suggest that you keep all of your task lists in the same loop incase you accidentally delete it, you have a place you can load it from again.
Rename the task list to what it is, for example: “My Listing Checklist” or “My Contract Checklist”, etc. To do this, click on the down arrow next to the folder name and select “rename”. This is also where you will see the option to “Create Template”. Once you have clicked on the “Create Template”, it will ask you to name the new template and create template.
The most unused portion of this feature is that you can add live links to the task lists and when you do it becomes a live link that the client can click on and go to your website or other webpage you have linked to. The most common use for this would be using your website as a reference with a page that has the local utility companies or local inspectors listed so they can easily access the information. This also creates SEO (Search Engine Optimization) for your website (if you are running the link to your website).
Think of having a task list for your client to complete items for a transaction! You can also “share” or “hide” the task lists from clients. The admins for your office also have the option to “lock” the task list from the agents. This is used for compliance because let’s face it, agents sometimes think they have completed something correctly, and the office thinks differently. 🙂 The task lists are directly connected to the loop percentage so if you have 4 tasks and you complete 2 of them, you have 2 left which gives you a percentage of completion of 50%.
As a quick reminder, “Urgent Tasks” are automatically added to a loop when there is a from that requires your signature or initials. They are also automatically checked when you sign or initial where needed and document name is a “link” that takes you into the document if you click on the name.
Once the task lists are created and you want to load them into a new loop, click on the “Load Template” on the bottom right of the loop and select the template decided for that loop. Reuse them as many times as you want because you are now a task master!
I can be reached at Carolyn@icarolyn.com, by phone or text at 918-951-9020 or visit my website at http://www.SearchTulsaHouses.com. For technology training or consulting assistance visit http://www.iCarolyn.com.
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