The Best of Beta

In case you have not noticed, there is an option where you can access the “new and improved loop page”.  There are many things to love about this new look, including the sleek and fresh view so let’s go over some of the features including some personal favorites!

At first glance you will notice the light bright look with color accents, and no more big circles, instead you have tiles with the circle in the bottom right corner.  It’s important to note that with the beta version only the loop page has been updated.  When you go into a loop or into other tabs, you will not see the new look and it will go back to what you are used to.  If you want to go back to the version you are used to, just click the top right where you see the words “Go Back”.  The development team also wants to know what you think of these new features and have added their email to send comments to: beta@dotloop.com.

Let’s start at the top right, when you click on your photo (provided you have one on your account), you will still see your “Member ID” and “My Account”.  The new things added here are the customer service number (easy to find and they are awesome at answering your questions) and a “Search Profiles”.  For people like me that are in multiple offices as an admin and help many offices with training and support, this is one of the best things to have here!  If you are like most people and only have one or a few profiles, then this feature may not mean much to you.  The “Sign Out” has moved to the bottom of the dropdown.

 

When you click on the “New Loop” you will see a new look.  I love this because it is emphasizing searching by an address or MLS number.  This is an important option to prevent duplicates and if you want to know more about this, please see my other blog post about this subject.  Once you have entered the address or loop name, if your office has templates you will be asked to select one or don’t and create the loop without it, if no templates, you will not see this option.  Next it prompts you to add the photo, which as you can tell, I like those on my loops.  Please remember that photos can be seen by anyone you share something from that loop with, so don’t put a “Buyer Selfie” on the loop, it’s not very professional.  🙂  Next you say you are “Done” and the loop is then created.  This really does make it much simpler to get the loop started and ready to go.

Notifications and Activity Log are still the same and at the top left and will take you back to the current view (not updated yet).  Ok, here comes one of my favorites and personal requests!  In the Filers you can now “Save Custom Filters”.  No more checking them and unchecking them individually!  I have my first two already set up and saved, one I call “Working Loops”, these are the: No Status, Private Listing, In-Progress, Active Listing, Under Contract, Pre-Listing, Pre-Offer and New.  My other one is “Completed Loops”, which includes: Sold, Leased, Archived and Done.  You can create other searches and even include review stages and tags in your searches.  You can even “search” all of the loop types, statuses and tags.  Once you have selected the items you want to filter, you will need to click “Apply” to use those filters or “Save” to keep the list to search again later.  This is also where you “Clear” your filters to see everything.

The same sort options still exist: Creation Date, Last Updated, Transaction Price, Listed Date, Expiration Date, Closing Date, Submitted for Review Date.  Instead of clicking it twice to change from ascending to descending, there is now a new button for it next to the sort.

Now for the loop tiles section.  The each tile represents a loop and you will notice the picture shows at the top of the tile with the “last updated” date at the bottom of the picture.  Below that you will see the address or loop name.  Next you will see the Transaction Type and Loop Status which both of those can be changed from the main page.  The very bottom shows the “List Price”, which I don’t think is the best choice of items to be listed, because only the listing agents care about the list price.  Since this is a “beta” version, there is a possibility that this could change to something else like “Sales Price” or “Contract Price”.  Now to the bottom right is where you see the circle that is tied to the loop percentage and inside it you will see the “Closing Date”.

 

That’s pretty much it for the new look and I’m looking forward to all the new cool stuff that will be updated within the other pages when everything goes live for all!

 

I can be reached at CarolynTechPertise@gmail.com, by phone or text at 918-951-9020 or visit my website at http://www.SearchTulsaHouses.com.  For technology training or consulting assistance visit http://www.iCarolyn.com.

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No More Duplicates!

With more and more people using Dotloop across the country and in different offices and different companies, duplicates can be an issue if you don’t know some tips to prevent them!  First, my approach to this subject is I want to teach you the preventative measure first and then the reactionary next.

First the Listing Loop:  For every listing you have, you need to do these 3 things to all of them:
1. Loop Status of “Active Listing” – Loop Type will be either Listing for Sale or Listing for Lease in order for that status to be an option.
2. Identity the Role of the “Listing Agent” – This is as simple as selecting listing agent next to your name in the loop, provided you are the listing agent.
3. Add the Address and/or MLS # to the View Details of the loop.
Once these 3 things are done, then your listing will be “searchable” and can be seen by agents when they go to create a loop.

Since the address is not added to the View Details, this loop is not “Searchable”.  You must do ALL 3 of these items in order for your listing to be searchable.

Next is the Buying (Selling) Loop:  When you go to create a loop, search for the property address for the listing you are about to make an offer on.  There are 3 places that you can search for a listing: 1. When you create a Loop, 2. In the View Details above the property address fields, and 3. On the Autofill screen above the address fields.  A few tips to help  your search:  First try searching the house number OR street name OR MLS # because some agents will enter an address with a space or period in the address and that can make it more difficult to find.  Personally I recommend not using periods in the address.

Once you have found the property, it will show you the listing agent’s name (which comes from #2 above) and it will display the MLS # and list price if you have them entered.  Depending on the place you searched it will ask you if you “want to save time and import data” and of course say YES!  So some important things to note here.  The Loop Rules still apply which means: “Anything you add to the loop is private, until you share it” which means that no one will see any of your documents even if the Buying agent selects to connect to the listing agent’s Loop.  The only exception to this is if you are using the Easy Offer (for more info on that, refer to that blog post).

The cool part about these items is that it connects the loops together so the listing agent will not get a second, third or fourth loop when an agent sends an offer, instead it will come in as an additional folder in the Same Loop!!!  From the Buying side, the listing agent will not get the offer or see anything until you “share” the offer to them so no worries there either plus it autofilled the view details so you had less things to type in, that’s what I call a win-win!

OK, so you didn’t know all that and you have a duplicate loop.  My first reaction is NOOOO, I don’t want a duplicate!  So here is how you fix it.  I have to start by telling you that you MUST do this from THE BEGINNING!  Do not think that you can merge it from the end of the transaction, because it won’t work!  I have an entire post written just for Merging Loops, and it explains everything, so click here to access it.

I can be reached at CarolynTechPertise@gmail.com, by phone or text at 918-951-9020 or visit my website at http://www.SearchTulsaHouses.com.  For technology training or consulting assistance visit http://www.iCarolyn.com.